A conference site in an afternoon
Pick your tabs, paste your content, upload a logo and two brand colours. Call for papers, speakers, committees, venue, programme and sponsors are all structured forms — no HTML, no designer, no WordPress.
South Africa · ZAR · POPIA
Run your conference. Keep the receipts.
Colloquium gives academic organisers a branded event site, delegate registration and payments in rands, supplier cost tracking, and a settlement statement where every fee is on the page. No developer. No second payment gateway. No spreadsheet.
No upfront cost · No monthly fee · We are paid out of the event, not before it
Registrations
100delegates
Illustrative · closes 12 Sep
Gross collected
R 250,000
100 tickets × R 2,500
R 0
Admin fee on a loss-making event
Charged on operating profit only — never on revenue
Net to organiser
R 52,760
After fees, suppliers and settlement
What the platform does
Everything an academic event needs,
and nothing it does not
Six capabilities, one workflow. Built around how conferences are actually run — by academics, alongside a teaching load, with a finance office to satisfy.
Registration that fits academia
Fee categories with sale windows and hard caps. Presenter and non-presenter roles, paper IDs, dietary requirements, certificate and invitation-letter requests — captured once per delegate and reused across events.
Pay now, or pay later
Delegates whose universities pay by institutional card get a payment link they can forward to their finance office. The seat is held for seven days, with reminders at three days and one day.
Supplier costs in the same ledger
Capture every venue, catering, AV and accommodation invoice with a due date. We pay them from collected funds on the date you set, then upload proof of payment against the invoice.
Profit you can watch, not guess
Three live views — collected, committed and projected. You see gross revenue, Paystack fees, holding fees, supplier costs and operating profit as the event fills, not six weeks after it ends.
Certificates and invitation letters
Upload your templates once. Attendance certificates and letters of invitation generate per delegate — individually or in bulk — with the delegate’s own details merged in.
How we get paid
Two fees. Both disclosed
before you publish.
We are paid out of the event, after it happens. There is no subscription, no setup cost and no per-seat licence. In exchange we ask you to read two numbers carefully — and we put them in front of you three separate times before any money moves.
A holding fee of 10–20% per ticket
Set per event before you publish, and shown to delegates at checkout as a booking fee — the same language Quicket and Webtickets use. It is non-refundable, in every scenario, including cancellation.
An admin fee of 12.5–25% of operating profit
Calculated at settlement, after Paystack fees, holding fees and every supplier invoice. If the event does not turn a profit, this fee is zero.
And one thing you carry
Supplier commitments are yours. If an event under-sells, we do not absorb the shortfall — you settle the balance with your suppliers directly. We would rather you knew that on the home page than in a footnote.
Settlement statement
SAICSIT 2026 · illustrative
- Gross collected
- R 250,000
- Paystack fees
- − R 8,453
- Holding fee · 12.5%
- − R 31,250
- Supplier costs
- − R 150,000
- Operating profit
- R 60,297
- Admin fee · 12.5%
- − R 7,537
Net to organiser
R 52,760
Figures rounded to the nearest rand · Full breakdown on /pricing
From signup to settlement
Four steps, in order
The whole lifecycle, start to finish. Most organisers publish their first event the same week they sign up.
01
Create your organiser account
Email, password and a six-digit code. Then your registered business name and the terms — including how fees and shortfalls work. We confirm your settlement account with you directly; it is never stored on the platform.
02
Configure and publish the event
Choose a URL, enable the tabs you need, define fee categories and open registration. Your event lives at colloquium.co.za/your-event.
03
Collect registrations and payments
Delegates register and pay in ZAR through Paystack’s hosted checkout. We never touch card data, and funds land in a segregated platform account on T+1.
04
Settle, with the arithmetic shown
Suppliers are paid on the dates you set. After the event you receive a settlement statement listing every line — gross, fees, costs, profit, and what lands in your account.
We never see a card number
Payments run through Paystack’s hosted checkout, so raw card data never reaches our servers and the platform stays outside PCI scope.
Organiser and delegate stay separate
Every account holds exactly one role. There is no role switching and no account linking — an audit trail that reads cleanly is worth the small inconvenience.
A six-digit code on every sign-in
Multi-factor authentication is mandatory for every account on the platform, organiser and delegate alike. It is not an option you can switch off.
Your next conference could be collecting registrations this week
Create an organiser account, configure your event, and see the settlement arithmetic before you publish a single ticket.